Listen to the audio or read below for the transcript. This episode is 32 minutes long.
Hello, lovely! I’m Andreea, your host here on The Introvert That Could Podcast. Every episode is a mix of tips on productivity, time management, and how to move forward when you’re stuck, with a sprinkle of motivation and a side of relevant personal stories. I want you to have all the tools and support your need to face the challenges of being an introvert and take action, because without action, there are no results. Let’s dive in!
You’re listening to episode 18 and today we have a special guest.
Becca Rich is a time management coach as well as a yoga and meditation teacher in New Orleans, LA. She’s known for helping entrepreneurs get their work done faster with more balance and intention, so they can reach their goals and have more free time.
In this episode, we’re chatting about productivity, time-management and how to make the most of this season in our lives where we’re all stuck at home during the pandemic.
Andreea: So, Becca tell us something about yourself. What do you do? Are you an introvert or an extrovert?
Becca: I am an engineer, i work in the United States, in New Orleans. I am a holistic time-management coach.
Andreea: You also teach yoga and meditation, so how do you manage yor time to do everything?
Becca: I have been teaching yoga for about three years now, and the best tip for time-management is to know exactly what you want to accomplish.
When you know what you want to do, everthing is easier.
Andreea: Do you still have free time for yourself?
Becca: I have so much free time for myself. I don’t work on weekends, i work on my side business during the week, but i still have to work on that sometimes during the weekends.
For example: Two weekends ago, i went pot potting with my husband. So, i take a lot of time off, i delete Instagram and Facebook and take weekends off.
Andreea: I sometimes take weekends off too, but i have a Yoga class on Sundays and i really enjoy spending that time with my studens, it really feels like i make a difference.
Becca: To answer your introvert question, i am half and half. I definitely need time to recuperate, to go inwards, to reflect, to chill inside and that is my weekend time. I definitely love talking to people, so i would say i am pretty balanced.
Andreea: Considering what is happening in the world right now, many of us are stuck at home, either working or not. But let’s say working from home, which is something new for a lot of people and also with their kids at home too.
You have your own work to do, you have to do their homework, they probably also need attention, so what are the tips if you’re suddenly stuck in this situation?
Eventually you learn to adjust, to build a schedule for yourself, but at first you begin with: „Oh,no! I don’t know how to work from home!”
Becca: I know it is hard, i am officially tele engineering and i know how it feels. I love the structure of going to work, of having that time frame there. I love structure, but i love beeing flexible with it.
The biggest piece of advice during a crisis is to take care of yourself. It doesn’t have to be a two hour long mediation, you can just take five seconds and put your hand over your heart and ask what do i need? How do you take care of yourself right now? Because you’re not going to be able to deal with your feelings, unless you check with yourself and you know what you need right now.
- What is the most important thing?
- What are your goals?
- What are the needs you have to accomplish on a weekly basis?
My advice on this situation that is changing daily is to figure out the main thing that you need to accomplish today and then work from there on how to manage your time.
What are you working on right now, Andreea?
Andreea: I am working on a habits course, on how to build habits.
Becca: Whatever you’re working on at home, you can insert that example. That is your goal, to take this time for building your course.
What are some smaller actions that need to be taken to reach that goal?
Andreea: So, what i’ve worked on so far are small chunks, mini-tasks.
- How many lessons do i need in the course?
- What is the structure that i want?
- A PDF maybe, a video
Becca: When it comes to breaking the big thing down into small things, to put them in order, what is the first thing you are accomplishing?
- When you look at the PDF, at the video, at all the things, it is overwhelming, but then you have the list of the things you need to bring too to make this happen and you have to put them in order to get through with this course, what do you do?
What is the thing that you’re going to do today?
Andreea: I am scripting the welcome video. Even if i’m getting people in the course, i must have something for them first, to keep them entertained.
Becca: So, the smaller the action, the easier it is for you to get it done. If you have a project, whatever your work field is, you turn that big thing into a smaller action.
How long do you think scripting the video will take you?
Andreea: I am very optimistic most of the time, so i give myself an hour, but i know it will probably take two.
Becca: Our brains like to underestimate how long it will take us to do one task, but on the other side our brains underestimate how much we accomplish in an amount of time.
My rule is to estimate how long something will take and multiply it with 1.5 or 2.
When you are conscious of the time you spend on that, it will help you be more realistic.
I am the type of person who doesn’t like to exercise at home, i go outside to do that. Now, i have to schedule my time to work at home in my calendar, otherwise i am not going to do it.
So, getting to know how you work, getting to know your reality, you accomplish tasks and actions. You can do the things you need to do, that to crave to do, whatever the case might be.
Scheduling you’re calendar should be your best friend.
Andreea: I totally agree with that. I think you are right with the multiplying, i think it applies to me.
My way of dealing with this is to add spaces between my tasks, to make sure i have a little bit more just in case i need it.
Becca: These are general things that we can work with, but in this specific situation of working at home, taking care of the kids, no matter what external stuff are going on, setting boundaries is the most important thing.
Andreea: Tell me a little bit about distractions. What is the main challenge for you?
Becca: For me, my main distraction is my phone. I think that technology is created to make us addicted. From time to time, i delete Facebook or Instragram and i don’t work with my phone near me. I have been really conscious of fighting this addiction.What about you?
Andreea: Same here. Probably Instragram more than anything and i have a downtime feature app on my phone that i use. I still have days when i still go in, even if i shouldn’t.
Becca: No matter what distractions you have, they’re going to be there, no matter what, whether it’s a dog, work, or kids. But, there are always going to be ways to deal with it.
What am i wasting time doing? What am i distractiong myself from?
You have to recognize what that distraction is and then figure out what tool you can use to overcome that.
- If it’s kids, i know a lot of people who are going online and getting free learning tools
- Put them learning videos, give them colouring books
There are a lot of tools to help you focus on what you need to do.
Andreea: I would also add taking care of your environment.
- In order to do my meditation in the morning, i first have to make sure that my dogs we’re already out, so they won’t distract me anymore.
Becca: One of the things that i’ll also mention around distractions are actions. It may not feel like a distraction, but it is. Our brains are not meant to multitask.
One of the containers for this that i’ve set up is a timer in order to help me focus just on that.
- I’ve set my timer to work for 25 minutes. So, for 25 minutes, i will focus only on my work, no other distraction.
Andreea: I use a timer app myself, it’s called Flora and it has 25 or 50 minutes chunks of time. The cool thing is at the end you get to plant a tree if you didn’t use your phone in that time.
Becca: This week i have been doing a co-working cause with people. I have a group message of entrepeneur friends and we meet every day. This helps so much, knowing that someone in the world is working, holding a container for this. It is amazing to see that we all get so many things done.
Like i said before, time-management on one hand is knowing what you have to get done and on the other hand is getting to know who you are, how your brain ticks, how your heart ticks and in the end you merge the two of them.
Andreea: Do you think we actually can take advantage of this situation right now? Can we make the most of it and how?
- As an entrepreneur i post on Instagram three times a week, i send a newsletter once a month.
These things that we create on our to-do list is the best time to reassess why we do that. What is the big picture? What is your goal?
Is it because someone said that is your goal, or because you’re getting something out of it?
The silver lining in all of this is to take a moment, check in with yourself, with the whole world. Why are you doing all the things you are doing? Why are you running around frustrated and overwhelmed?
- You can use this time to check your dream, to allign your actions, your higher purpose.
- You can take this time to figure out who you are
- Connecting your actions with your dreams
When the world speeds back up again, you will be more prepared, more alligned.
Andreea: Most people tend to get overbusy, tend to put so much stuff on their plates.
Why do you think that is? Why does our brain want to do that?
Becca: We’re living in a society that values work and productivity. Our value is on how many hours we work, not on what we’ve accomplished? Or on our happiness? We don’t need to work 40 hours a week in order to accomplish what we want.
This discconection between rest and work makes us feel unworthy when we pause and rest.
- When we’re sitting on a coach, resting and reading a book we are not solving a problem, but there’s this thing in our brain that thinks that we always need to solve one.
Society tends to evaluate hours before quality and that is in fact a battle.
Andreea: So, where cand we find you?
Becca: Most of my content is either on Facebook or Instagram. I am coming by the end of the next week with a corona 5-7 minutes meditation that can help you get centered before work, it can help you connect with your vision, with your actions and get you in the zone to work and focus.
Find her on Instagram as @beccarichwellness
If you want to continue the conversation, I’d love to hear from you! Comment here or find me on Facebook and Instagram. But the best thing you can do is sign up for the Life Lesson Letter, the weekly email I send out every Thursday with new content and insider-only freebies and details. Sign up now and you’ll get instant access to all available goodies, including the latest PDF “From overwhelm to taking action: 6 steps to find more time in your day, declutter your to-do list and get things done“. Just go to coachmeamazing.com/lifelessonletter
Thanks so much for being here and I’ll catch you on the next one! Have an amazing day8